Monitoring executive performance is synonymous with monitoring organizational performance against Board policies on ends and executive limitations. Any evaluation of the President’s performance, formal or informal, may be derived only from these monitoring data.

1. The purpose of monitoring is simply to determine the degree to which Board policies are being fulfilled. Information that does not do this will not be considered to be monitoring. Monitoring will be as automatic as possible, using a minimum of Board time so that meetings can be used to create the future rather than to review the past.

2. A given policy may be monitored in one or more of three ways:

A. Internal report: Disclosure of compliance information to the Board from the President.

B. External report: Discovery of compliance information by a disinterested, external auditor, inspector or judge who is selected by and reports directly to the Board. Such reports must assess executive performance only against policies of the Board, not those of the external party unless the Board has previously indicted that party's opinion to be the standard.

C. Direct Board inspection: Discovery of compliance information by a Board member, a committee or the Board as a whole. This is a Board inspection of documents, activities or circumstances directed by the Board which allows a prudent-person test of policy compliance.

3. Policies can be monitored by any method at any time. In addition, Ends and Executive Limitations policies will be monitored by the Board at regularly scheduled times pursuant to an agreed upon method and at least once annually.

4. Executive limitations: The President will report annually to the board on each item listed under general executive constraints. This report will be received by the Board at the March meeting.

5. Organizational performance and Board policies on ends: The Board will annually consider organizational performance against Board policies on ends including annual institutional plans.

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